Set a date
Set a date for your open day – weekends or school holidays work best for ensuring a high attendance.
Notify your Service Coordinator and your Regional Fundraiser
Let your local Corporate, Community and Events Fundraiser know about your event. You can click the button below to find out who covers your region.
Plan your day
- Can you get support from community safety or fire service volunteers?
- Contact local stallholders and ask if they would like to be involved e.g. face painters, balloon animals.
- Consider approaching a local company who might sponsor your whole event. We would recommend that in return for their logo featuring in publicity materials they donate a monetary amount, i.e. around £500 dependant on the size of your station. Talk to your Corporate, Community and Events Fundraiser to advise on what amount to ask for.
- Organise some demonstrations e.g. rescue from your drill tower, extrication and chip pan demonstrations.
- Think about wet weather contingencies.
Contact the Charity’s Customer Care Team
Our Customer Care Team will help you to arrange insurance and branded Charity materials for your open day. Call 01256 366566 or email email@example.com
Request Public and Legal Liability Insurance for your open day
- The Charity’s insurance provides public liability cover for up to £5m To request this you should complete a Fundraising Event Notification (FEN) form detailing all of the activities taking place at your open day and return to Customer Care.
- The Charity can provide cover for activities undertaken by Fire and Rescue Service employees and volunteers that are not part of your usual business activities e.g. running a BBQ, tombola, collecting donations or other games and activities.
- The Charity’s insurance does not cover externally provided activities or equipment used at events e.g. funfair rides, external caterers or bouncy castles. When submitting your FEN you should also provide copies of the insurance cover for any external equipment or activities planned for the event.
- Any Fire and Rescue Service related activities that are part of your usual business activities (e.g. drill tower rescue, community safety advice) and any Fire and Rescue Service equipment used should be covered by your Fire and Rescue Service Insurance. It is recommended that you check this cover is in place. If your event only involves Fire and Rescue Service activities and equipment then you do not need to submit a FEN.
Place an order for an Open Day Materials Pack
This pack will include:
- 4 x Plastic banners
- 20 x Lottery leaflets,
- 4 x Cardboard collection boxes
- 20 x ‘About Our Charity’ leaflets
- 1 x Pack of 10 balloons
Promoting Your Open Day
- Talk to your Corporate, Community and Events Fundraiser if you’d like some help in promoting your open day.
- Ask if the communications team for your fire and rescue service would be able to promote the open day.
- Contact local schools and nurseries to promote your open day.
- Inform local papers and radio stations about your open day, your fire service communications team may be able to help with this.
- Promote the open day on social media.
- Download our templates to promote your open day in the local community.
- Add the time, date and location of your open day to the poster template.
- Print copies of the poster and ask if you can put it up around the local community (schools, supermarkets, libraries, churches, local businesses).
Running Your Open Day
On the day have fun and raise as much money as you can for the Charity. Remember to take lots of photos and videos even if it’s just on someone’s phone. If you can get a local press photographer to attend then even better!
After Your Open Day
Pay in the money you’ve raised
- Make sure you pay in the money you’ve raised as soon as possible after the event.
- You can do this using your station’s paying-in book, or you can request a paying-in slip from our team by emailing firstname.lastname@example.org or calling 01256 366 566.
- Please also complete our monies return form so we are able to track your payment and thank you appropriately.